(Radiographics. 2001;21:1318-1321.)
© RSNA, 2001
Using Microsoft PowerPoint for Electronic Presentations1
Keith J. Dreyer, DO, PhD
1 From the Department of Radiology, Massachusetts General Hospital, Zero Emerson Pl, Boston, MA 02114. Received June 4, 2001; revision requested June 19 and received June 20; accepted July 12. Address correspondence to the author (e-mail: kdreyer@partners.org).
Index Terms: Computers, educational aid • Special Reports
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Introduction
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The PowerPoint program (Microsoft, Redmond, Wash) makes it very easy to create a presentation. Once the program is open, users can choose between three basic modes: Outline View, Slide Sorter View, and Slide Show. Outline View can be used to design and build a PowerPoint presentation. Outline View provides a complete outline of the entire presentation on the left side of the screen and the highlighted slide on the right side of the screen. The outline on the left includes the title of each slide and any text used in the slide. In Outline View, users create new slides, add text, change formatting, and insert images. Text can be typed directly into the outline on the left or directly into the slide on the right.
The Slide Sorter View allows users to move and rearrange individual slides within the presentation by using the mouse.
Slide Show is used to show a presentation. No formatting or changes can be made to the show in Slide Show. In Slide Show, the slide fills the entire screen. The up cursor advances one slide; the down cursor moves to the previous slide.
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Installing PowerPoint
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If PowerPoint is not already installed on your computer, you will need to purchase the application from Microsoft on CD-ROM in either a bundled form called Microsoft Office (97, 2000, XP) or as a stand-alone version called PowerPoint (97, 2000, XP). Versions of these programs are available for several operating systems, including all recent forms of the Microsoft Windows and Macintosh systems.
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Starting PowerPoint
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There are several ways to start PowerPoint on your computer.
- You can click the PowerPoint icon on your desktop.
- If you have installed Microsoft Office on a machine using Microsoft Windows 98 or higher, you may click on the Start button on the Windows menu at the bottom of the desktop. Select "New Office Document" and then select "Blank Presentation." The PowerPoint application will begin in Outline View and the "New Slide" dialog box will appear.
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Creating the Title Slide
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- Press OK on the "New Slide" dialog box (Fig 1) and the title slide will appear. (If the "New Slide" dialog box does not appear, select Insert on the toolbar and then select "New Slide" and follow the above step).
- Click on the "Click to add title" text and type in the title of your presentation (Fig 2).
- Click on the "Click to add subtitle" text and type in your name and affiliations.
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Changing the Background and Text Colors
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Use light text on a dark background for greatest legibility.
- To change these colors for all slides in your presentation, select "Format" from the toolbar and then select "Slide Color Scheme."
- Choose the first color scheme (Fig 3), the only choice with a blue background, and then press "Apply to All." The new scheme is shown in Figure 4.
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Creating a Text Slide
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- Select "Insert" on the toolbar and then select "New Slide" (Fig 5).
- Make sure the second box in the top row (Fig 6) is selected in the "New Slide" dialog box and then press OK. A blank slide similar to Figure 7 should appear.
- Click on the "Click to add title" text and type in the title of this slide.
- Click on the "Click to add text" line and type in the text for this slide.
- Press the "Enter" key to add new text bullets to the slide (Fig 8).
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Creating an Image Slide
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- Select "Insert" on the toolbar and then select "New Slide."
- Click on the slide with a single gray bar at the top (Fig 9). The name "Title Only" will appear in the bottom right corner of the dialog box. Press the "OK" button in the dialog box.
- Click on the "Click to add title" text and type in the title of this slide.
- Select "Insert" on the toolbar and then select "Picture." A new pull-down menu will appear; select "From File." The "Insert Picture" dialog box will appear.
- Choose the file browser in the dialog box to find the image file to insert. Once the image file has been found and highlighted, press "Insert," and the image will be placed in the center of the slide (Fig 10). To modify and enhance the image, use the "Image Toolbar" that appears.
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Adding More Slides
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To add more slides (either text or image), repeat the preceding steps.
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The Slide Sorter View
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- To move and shuffle existing slides within and between presentations, select "View" on the toolbar and then select "Slide Sorter." In this mode, you will see all of the slides in a presentation (Fig 11), and you can drag and drop any of these slides anywhere within this, or another, presentation (Fig 12).
- To return to the "Normal" view, select "View" on the toolbar and then select "Normal."
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Showing a Presentation
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- To show a presentation, select "View" from the toolbar and then select "Slide Show" (Fig 13).
- To move through the presentation, press the right arrow key to move forward and press the left arrow key to move backward. Exit the "Slide Show" mode at anytime by pressing the "Esc" key.
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Saving a Presentation
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- To save your work the first time, select "File" on the toolbar and then select "Save As." When the dialog box appears, select a file name and the location on your computer in which to save the presentation as a file.
- To save your work at any time thereafter, simply select "File" from the toolbar and then select "Save" in the pull-down menu.
- When your work is complete, use the "Save As" option to save the presentation to exportable media. Selecting a removable media drive on your computer (eg, floppy disk, Zip drive, CD-R) will allow you to transfer your presentation file to a different computer.
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